Garrison Toronto Mess Administration Office

Payment Options

• Members Mess Payments

  Notes for Payment to Mess Function/Event Participation:  

  • Please ensure your account is in good standing to be eligible to participate in any of our mess' events or activities.
  • No payment is required at the time of registration. All charges related to the event will be added to your mess account and are expected to be cleared later.

  In Person/Over the phone Payment

  You can make your mess payment by coming to our office at Denison Armoury (1 Yukon Lane), Room B136. During our office hours, 7:00 A.M- 3:00 P.M or Pay over the phone on credit card by calling to the following numbers.

  Email transfer payment

  Email: [email protected]
  Instructions

  1. Banking website – E-Transfer (please ensure you selected Interac E-transfers and not the transfer specific to your bank)
  2. Select bank account
  3. Set up New contact 
     • Name: CFMWS
     • Notify contact by: Email

  4. Email address: [email protected]
  5. Amount: $____
  6. NO PASSWORD-do not set up a password
  7. Enter Message:  Please include your Service Number or CF once number *- Rank Last Name-Reason for the Payment. (A12345678-Sgt SMITH-Mess Dues )

  * Notes: Your CF One number serves as the distinct identifier for your CFMWS account. If you are an associate member without a service number, kindly utilize your CF One number. In case you are uncertain about your CF1 number, we recommend` reaching out to our office staff for assistance.

  416-633-6200 X 3870 Alice
  416-633-6200 X 3790 Carol
  416-633-6200 X 3767 Judy

  Preauthorized Payment Deduction (PAD/DMIL PAY)

  Pre-authorized Payment Deduction Process for Members:

  Upon successfully setting up your DMIL PAY or PAD account, you can initiate payments by sending an email to confirm your payment request. For event registrations, charges will be added post-event to avoid unnecessary adjustments due to cancellations. Once the charges are verified, deductions will be processed on the following settlement day.

  Pre-Authorized Payment Setup Instructions:

  1. DMIL PAY - Regular Forces Members ONLY (Auto Setup):

  For regular forces members, an automatic setup will occur during in-clearance. CFMWS will establish your account for payroll deductions related to NPP charges.

  1. PAD - Reserve Forces Members and Associates Members (PAD Form Required):

  If you're a reserve forces member or an associate member, complete and sign a PAD form to establish your Pre-Authorized Deduction (PAD) account for automatic payments. This step ensures smooth payment processing with the mess.

  Setting Up Your PAD Account: (Option 2)

  To set up your PAD account, follow these straightforward instructions:

  PAD through Bank Account or Credit Card:

  • Complete the PAD form and provide your signature in the designated area (bottom of both pages).
  • If opting for bank account deduction, indicate the preferred payment day.
  • Once the form is filled, send it to our office via email or in-person.

  Important Notes:

  • For bank account deductions, include a VOID check with the form.
  • For credit card payments via email, refrain from entering card details on the form. For security, contact our office and share credit card information via phone.
• Members request reimbursement from the Mess

  Please complete the payee form and send us the supporting document for payment or reimbursement. 

  • Complete the form
  • Email us the supporting document: 
    • invoice/order/receipt/other supporting document required by mess staff in the email  (Receipt Requirement )
    • the payee's bank info: VOID CHQ
• Receipt Requirement for Reimbursement

  Reimbursements are different from regular payables. When possible NPP CCC should be used, Chapter 19 Para 2.

  When entities are not directly paying for items/goods/etc it is in the best business practice to ensure that; 

  1. It was an approved purchased
  2. The item/goods/etc were received
  3. Is within an agreed/approved value
  4. Payment value can be verified – proof of payment

  RECEIPTS/INVOICES

  Questions to ask before submission: Does it have a date. Is there a supplier name.  Can it be determined what was purchased and if it was paid.

  Receipts should reflect a zero balance or state amount paid.   

  Terminal payment receipts/slips are proof of payment only unless there is details of the purchase included.

  These are used commonly to support additional costs above receipt/invoice such as tips.

  In the absence of either for documentation, if the member paid electronically should have record of the transaction through banking or a terminal transaction slip. 

  This then provides support to the documentation.

  In most cases, the statement line will provide supplier, value and possibly date of transaction processed.  Black out or cover all other personal information.

  UNOBTAINABLE RECEIPTS

  Chapter 19 Para 9

  ONLINE ORDERS

  Order confirmations and shipping details generally have approximate values.  This sometimes happens as transactions happen only when shipped.  

  Many times, items have been back ordered or not available.

  Depending on retailer, the price can sometimes change from order to invoice.

  Most often information may be obtained through customer service, which may take additional leg work. 

  TAXES

  Tax numbers are not required for reimbursements. Only direct purchases such as credit cards or entity paid invoices.

• Vendors request payment from the Mess

  Vendor Payment Options and delivery instruction:

  1. Electronic Fund Transfer (EFT):

     • Fill out vendor info on form and email the following supporting document.
       • Attach VOID CHQ or accurate bank details.
       • Receipt/Invoice Requirements:
         • Vendor contact info.(Email, Phone, Address)
         • Detailed order breakdown.
         • Separate HST and tips; include HST number.

  2. Credit Card Payment:

     • On Delivery:
       • Vendor's device for payment.
       • Need valid receipt or invoice.
     • Over Phone:
       • Have invoice/receipt ready.

  Receipt/Invoice Notes:

  • Include HST number if charging HST.
  • Clear itemized breakdown on both.