Banking

Depending on your location, there may be various ways to deposit funds. Contact your local NPP Accounting Office for direction on deposit procedures and to obtain a copy of the official deposit slip.

Off the shelf receipts, such as Blueline receipts, cannot be used for any NPP activities because they are not considered official controlled documents. This means that they do not meet the necessary standards and regulations required for proper documentation and accountability within NPP operations. Instead, official NPP receipts must be used to ensure accurate record-keeping and compliance with established financial policies. 

As per Chapter 18 of A-FN-105-001/AG-001, every person appointed to collect NPF revenues shall, at all times, issue an NPF official receipt to the payer whenever funds are received, except when revenues can be adequately controlled through cash registers, Point of Sale or other cash control systems, serial numbered tickets or inventory accountability. Receipts may be issued either manually, via form CF 602, through a CFO/IT approved software program such as DonorPerfect, or for NPP Accounting via PROPHET.

Immediately upon receipt, ALL cheques must be stamped “for deposit only”, using the stamp provided from the local NPP Accounting Office (for BMO FCCS deposits) or manually written (for other bank deposits). Additionally, the NPP entity/outlet number must be manually written on the back of each cheque.

First Cash Concentrator Service (FCCS) banking is the process whereby deposits made at local Bank of Montreal (BMO) branches are deposited directly into the Canadian Forces Central Fund (CFCF) BMO Consolidated Bank Account (CBA) in Ottawa.

This is a requirement by the bank.  Each cheque is to be listed separately on the deposit slip.  If there are more cheques than what can fit on the deposit slip an adding machine tape detailing the cheque amounts will suffice to support the total amount of the cheques annotated on the bank deposit slip.

All entities/outlets/activities whose daily sales normally exceed $1,000 must deposit all cash receipts, including any overages, daily in accordance with Non-Public Property Accounting Manager (NPPAM) direction. If/when daily sales do not exceed $1,000 and the facility is equipped with an appropriate secure repository, deposits may be held on site but must be deposited when cumulative daily sales exceed $1,000 and at a minimum, weekly and at the end of the accounting period. 
Note 1: This limit does not preclude entity/outlet/activity managers from setting a lesser amount at which deposits must be made. 
Note 2: If a secure repository is not available, deposits must be made daily.

A secure repository is an approved secured place (building or receptacle) where Non-Public Funds can be held. Approved secured repositories include:
a.    safes with combination locks; 
b.    filing cabinets with an integrated Sargent and Greenleaf (S&G) dial lock, built-in hasp or equipped with a locking bar and secured with an approved padlock with a minimum of 8 mm shackle diameter and 25 mm shackle clearance. For more details see NDSOD Physical Security Technical Standards Q “Security Containers and Locks” and/or contact the Military Police; and
c.    local base depository including authorized Cash Management Systems/Automated Deposit Machines.