Online In/Out Routine Now Available
CAF members being posted to CFB Halifax and CFB Esquimalt can now complete their In/Out Routine form via online application.
To access the “IN/OUT Routine’s Member Data Entry Form” click the following link: http://esquimalt.mil.ca/main/e/documents/RCN_IOR_MbrDataEntry.pdf
This link will bring you to the Esquimalt intranet, but this document is valid for CFB Halifax members as well. Right click on this link and save the link as a local file, and then open in Adobe Acrobat Reader. Once the form is opened in Adobe Acrobat Reader, please enable the JavaScript by clicking on the “Options” button and enable the JavaScript.
If you do not have access to a DWAN account/computer, please send your request to the appropriate email address below with subject line as “Requesting In/Out Routine Form”:
For CFB Halifax :
Clearing in
New members to the Halifax Base are responsible to complete an IN routine according to Base procedures. IN routines are currently processed through the base orderly room in S-90.
Temporary Duties and Attached Postings
Members joining us for an attached posting or TD longer than 14 days should contact our office to pay dues and collect receipts. Unless you are one of the following:
Officers attach-posted or on temporary duty, if you are still required for duty aboard your parent ship
Officers attached-posted from ships in zero-manned refit, regardless of if it is taking place in Halifax or not;
Officers on TD to the Halifax area for less than 14 days.
Clearing out
Members clearing out of the Halifax base are responsible for contacting the mess office to cease dues. Complete an OUT routine according to base procedures, be sure to contact the mess administrator at the above details to confirm your dues are ceased correctly.
Reserve Officers
All Reserve Officers in the area must pay into the Halifax Officers’ Mess, unless their unit is posted to Shearwater. Payment can be made via Pay Allotment, debit/credit card, or personal cheque. Please contact the Mess Administrator to arrange payment methods.
Common Entitlements
Mess members are entitled to the following entitlements under the Mess Constitution, double check with the constitution or the Mess Administrator for any changes to the below.
Event | Eligibility | Entitlement | Options |
Baby | Congratulations gift for the birth/adoption of a child for any member of the mess | $50 + HST | Gift certificate or reimbursement* |
Posting | Any member of the mess for at least 24 months is eligible for a posting gift. | $75 + HST | Gift certificate or reimbursement* |
Retirement | Retiring member with no less than 20 years of service and a Member of the Mess for 24 months | $100 + HST | Gift certificate or reimbursement* |
*The following cannot be submitted for reimbursement: Lottery tickets, liquor, tobacco, and cannabis.
Officers' Mess Dues are as follows:
Reg Force | $24.00 per month | Deducted from pay |
Officer Cadet | $9.00 per month | Deducted from pay |
Reserve Class A | $12.00 per month | Deducted from pay or cash* |
Reserve Class B/C | $24.00 per month | Deducted from pay or cash* |
Associate | $288 annually | Contact the mess administrator to pay |
*Reservists should contact the Mess Administrator for payment options and paperwork for Unit Pay Clerk
Dues are charged a month in arrears, based on full months, never partial. Dues will be charged starting the first day of the next month from the member COS date.
For example:
Member COS date is 18th July
Losing unit charges mess dues 1-31 July
Gaining unit starts to charge mess dues 1 August
Charges will appear on NPF statement in September
Frequently Asked Questions:
Q. I wasn’t able to clear in correctly due to Covid, do I owe dues for that time.
A. If you were posted to Halifax during the Covid period you will be expected to pay the dues owed during that time. Contact the mess administrator at the contact details above to ensure you are cleared into the mess and to discuss payment of any dues owing.
Q. I’m not sure if I’m paying dues/my dues amount is different than listed above?
A. If you have any questions or concerns about your dues, please contact the mess administrator at the above details.
Q. My NPF statement indicates I’ve been paying dues to two messes at the same time, what do I do?
A. Contact the mess administrator to confirm which dues are duplicate, we can assist you with the next steps on rectifying the error and reimbursement on any duplicate dues. We will require documents showing that you have been paying into two messes.
Q. Am I entitled to a baby/posting/retirement gift?
A. Consult the chart above for eligibility, and contact the Mess Administrator for options to request a gift certificate or reimbursement as necessary.
Q. Can I collect the gift amount on behalf of another Officer?
A. If a unit would like to purchase the retirement gift to be presented to a member, and be reimbursed from the fund. The mess will require approval from the retiring member for those funds to be used on their behalf.
