Procedure for Booking Mess Facilities:

• Check with Mess staff to ensure calendar availability for your desired function date. Requests are honoured on a first come, first served basis.
• Reserve your function by completing the Facilities Requisition Form (FACREQ)
• Please ensure all fields are filled out and that the sponsor has agreed to the terms of services outlined
• Each FACREQ form requires a Sponsor to be identified. The sponsor must be a current Member of Juno Beach Mess who is in good standing. Any questions ref Sponsors can be directed to Mess staff.
• Submit completed form to [email protected]
• Upon receipt of the FACREQ form, the Mess office will send a confirmation email and advise wrt expected turnaround.

Contracts for Services:

Depending on the type of function you are hosting - if your event requires outside vendor services (i.e. DJ, Catering, Photographer, Decorators, etc) the service provider will be required to be on a contract for services. If you are unsure if your request requires a contract for services please inquire to verify if this applies for your event. Mess staff is to be informed ASAP to ensure that all requirements are satisfied and contracts are drafted prior to your event.

All contracts for services have to be actioned by the Mess. If your function is utilizing an outside vendor, payment (including any deposits) is to be made by the Mess directly to the vendor. Members/Units should not be issuing payment for any outside services. The Mess will invoice the sponsor listed on the FACREQ form following the event for any outside services rendered.

Applicable Fees for Bookings:

• Fees include charges to cover bartender's wages at the rate of $25.00 an hour per each bartender required for the function.
• As outlined in the bylaws, an admin fee of 10% will apply to all invoices for private and unit functions. If you are unsure if your event constitutes as a private function, please consult with Mess staff. As a general rule, if the function has not been budgeted for in the FY budget - it is not considered a 'General' function and is not available to the General Membership, which would then be considered as a private or unit function, subject to administrative fees.
• For DWD functions hosted specifically for Juno Beach Mess Members at our facility the admin fee will be waived.
• $100.00 cleaning fee will be incurred if Mess staff are required to clean up following a function - expectations for cleaning are outlined in Mess Rental Agreement.
• Please inquire further with Mess staff for any specialty orders. It is important to note that any beverages, not currently stocked in our inventory, are a specialty order for your function are to be ordered through the Mess and prices charged for product will be determined based on the cost analysis of Bar Supervisor.
• If any requests for mess supplies, such as plates/cutlery/napkins/BBQ utensils, etc., are made it may result in additional charges as these supplies are intended for our General Membership use and not for specific unit functions.
• Invoices will be prepared within 5 business days following the date of your event. Options for payment and invoice with specific details related to your event will be included via email correspondence.

Food within Mess Premises:

• Food is permitted within Mess Premises iaw BBSAI 1022 
• A waiver from the OPI is to be signed and a  list of ingredients for each item and the person providing items, to be able to identify any potential food allergens and for tracking purposes. 
• Food purchased and brought into the Mess premises from a valid retailer (i.e. Sobeys/Costco trays) doeecial arrangements.
• If you are planning to utilize the BBQs on site the Mess requires proof of food safety certification of an individual who will be attending the function and who will be responsible for overseeing the storage/handling/preparation/cooking/serving/discarding all food items. The Mess does have staff who are food safety certified and can oversee but additional cost for wages may apply. 
• If you are requesting an outside caterer for your event who will be preparing the food on site the Mess requires a contract for services. It is important to note that a contract for services is a more extensive process. If a caterer is required, we request our office is notified at least 6 weeks in advance to ensure there is enough time to arrange for all necessary paperwork and have proper approval in place for outside vendors to be permitted on premise.
• Outside drinks are not permitted on premise at any time. This is to ensure that anything being brought on site is in line with the AGCO regulations. The Mess offers beverage stations setups that can be included on an invoice. Please inquire with Mess staff for more information on pricing for beverage stations.

Dress Code: 

• There is a dress code that is applicable when in the Mess. Military headdress and hats are not to be worn within the Mess bldg without prior approval.
• Special Events (i.e. Themed Events, Weddings, DWDs) can request permission from the SO for specific articles of clothing to be permitted on a one-time basis for their event. Each exception provided by the SO of the Messes will be judged on its own merit for any Dress code exceptions.

Note: Please refrain from altering the setup of the Mess without first consulting Mess staff. Any damage, loss, or additional cleaning required may result in applicable charges.

We greatly appreciate your cooperation, and we wish you a successful and enjoyable event.