Event procedure

Shared Role and responsibility

Mess Committee Responsibilities:

• Supervise event registration and provide the mess office with a participant list post-event, utilizing the Event Registration Template (instruction attached). 
• Manage vendor interactions by placing orders, sharing vendor contact details (phone and email), and forwarding order specifics to the mess office for contract processing and payment settlement.
• When members request reimbursements, the committee should secure PMC approval beforehand and subsequently forward it to the mess office. Refer to the Instruction for Reimbursement guidelines. Instruction for Reimbursement

Mess Office Responsibilities:

• Facilitate this process by providing the Mess Committee with an updated contact list of current members on a monthly basis. (Sent to your email previously)
• Handle payment arrangements with vendors, including credit card payments over the phone, on-site delivery payments, or Electronic Fund Transfer. 
• Manage the collection of payments from members, especially in cases where events require partial payments from each participant. Refer to the Payment Method guidelines.