Delegation of Authorities

NPP beneficiaries means CAF members, their families and former members and their families. This definition can be found in the PSP Policy Manual.

No, civilians cannot be given grants, nor can they be included in the numbers when calculating local NPP grants. 

As per the CDS DOA, para 10d, “Unit NPP grants shall not be allocated for the direct use on/for civilians. Unit grants shall only be provided on the basis of CAF members.”

No. The civilian rates should be equivalent to a non-subsidized membership fee. For more information, contact your local PSP office. 

No. The “Fitness and Sports Instructor Clothing Grant” is provided to Unit Fitness and Sports Managers to provide funding for environmental clothing for fitness and sports instructing staff, as per A-FN-105 Chapter 10, Annex F. There are no changes to the entitlements of this grant.  

Yes, employees can be provided “branded clothing” when it constitutes part of their official mandatory work uniform. 
In circumstances where a division wishes to provide “branded clothing” as a gift to employees as a morale and welfare benefit, an alienation request must be submitted and approved prior to purchase and distribution.

If the MFRC is accounted for by the local NPP Accounting Office under the NPP framework, then the MFRC employees at that location are considered SNPF employees.

If the MFRC is incorporated and accounted for as an external not-for-profit organization, then the employees at that location are not considered SNPF employees. 

As per para 17b of the CDS Delegation of Authorities (DOA): Staff of NPF (SNPF), DND Employees, Foreign military members, the boyfriend/girlfriend/partner of a CAF member can attend a subsidized function at the same basis as the CAF personnel and their families. 

Accordingly with CO approval DND, and SNPF civilians + guest costs would be the same as the CAF - this would include meal and conference room and other items such as draw prizes etc. 

Employees of MFRC’s that are not accounted for as NPP are not “SNPF employees” thus, the subsidized cost per MFRC employee & guest would make up a direct benefit for which the B/W Comd would have to seek alienation authority from the MD NPP. Alternatively, the cost can be covered by the MFRC employee and guests as a ticket cost.

Yes. As per para 17i of the CDS DOA NPP grants to CAF MFRC’s are authorized exemptions to alienation.

Yes, the term CAF members includes both Regular Force members as well as Reserve Force members (Class A, B and C), Rangers and the Cadet Instructor Cadre when on a Class A or B contract. 

Civilians are eligible to win prizes and/or gifts under the following circumstances:

• When the civilians are paying a membership fee or an entrance fee that covers the cost of prizes/gifts
• As per para 17b of the CDS Delegation of Authorities (DOA): When DND and SNPF civilians are approved, by the CO, to attend a subsidized event on the same basis as serving and former CAF personnel and their families. 

No. Although received under previous direction, the May 2023 Delegation of Authorities document reiterates that NPP funds are primarily used for the MW of NPP beneficiaries (CAF members, their families and former members and their families) therefore the remaining funds should be used to benefit NPP beneficiaries. However, as per para 17b of the Delegation of Authorities, the B/W/U Comd may approve the attendance of civilian attendees at a NPP subsidized event, such as a Welcome BBQ on the same basis as NPP beneficiaries.  Alternatively, an alienation request can be submitted by the B/W/U Comd to the Managing Director NPP (MD NPP), through the CFO, for approval to utilize the funds to benefit civilians if deemed appropriate.

No. NPF/DND employees are civilians and therefore should not normally receive a direct benefit from NPP. However, this does not preclude Base/Wing/Unit CO’s from authorizing NPF/DND employees to attend a subsidized NPP function on the same basis as serving and former CAF personnel and their families, as per para 17b of the Delegation of Authorities document.

No. The prohibition of levies refers only to a higher formation or HQ levying fees or requiring a share of a subordinate unit’s NPP. Example: Division HQ wanting a percentage of a Unit’s NPP profits or sales or Air Command wanting a percentage/portion of Air Show profits.

As per the PSP Policy Manual, the B/W Comd may direct that up to 7% of the gross sales of bar operations be transferred to the Base/Wing Fund.

No, this would not be considered a levy and is acceptable based on the Unit fund’s approved constitution.
Note: Constitutions must be in compliance with all NPP policies and procedures.

As per table 1 of the Delegation of Authorities document, with the exception of Single Activity/Event Aggregate Non-Refundable Deposits which is 50%, the maximum a B/W Comd may delegate is 75% of their authority level. 

However, an “F” on the table indicates “Full Signing Authority” within their area of responsibility and approved budget therefore 100% can be delegated.

No. As per para 31g of the CDS DOA, “An employee of the SNPF, Canadian Forces must be either a Category II or III to have delegated authority.”
However, this limitation does not apply if a Cat I is functioning in another capacity e.g. is the President of the Swim Club – they could then be granted delegated authority in that capacity.

Yes.  The PMC, along with the other mess committee members, has the financial responsibility to the BComd for the mess and should be doing the procurement and invoice approvals.  Mess managers should not be taking on additional financial responsibilities as this reduces segregation of duties and poses a greater potential for fraud to occur.

All personnel that make decisions regarding expenditures should obtain their NPP certification, even though they may not actually be signing the invoices. The NPP certification course provides individuals with essential NPP knowledge.

Yes. Official volunteers can be granted DOA providing they have completed the applicable NPP certification course.

As per para 29 of the CDS DOA, a NPP activity with a limited scope and scale of operations does not require NPP certifications if it meets the following criteria:

• a.    A bank balance/entity fund balance less than $5K;
• b.    Annual revenues less than $5K; and
• c.    One single expense always less than $1K.

Note: While DOA can be granted for these NPP Orgs without having them complete the certification courses, DOA is still required to approve transactions.

No, the policy has not changed. There is no intent to divert from the policy thus as Staff of the Non-Public Fund, Canadian Forces and DND public servants are not NPP beneficiaries therefore alienation will need to be sought by the National Military Representative (NMR).

The issuance of gifts to non-NPP beneficiaries would constitute alienation of NPP if funded through entity operations revenue. An alienation request would need to be submitted by the B/W/U Comd to the Managing Director NPP (MD NPP), through the CFO, for approval. 

In circumstances where a NPP entity has established a gift fund fully financed by contributions directly to the gift fund from its members and it is stated in their approved constitution that gifts may be given as a thank you to ALL volunteers including non-NPP Beneficiaries, it would be allowable.

Note: Constitutions must be in compliance with all NPP policies and procedures.

Alienation requests are considered on a case by case basis and must include sufficient substantiation to justify the request.
All alienation requests need to be submitted by the B/W/U CO to the Managing Director NPP (MD NPP), through the CFO, for approval. 

CFMWS recognition programs were exempted from alienation by the CDS, therefore the VOREP policy remains valid.

The “DOA SOP – Completion of Annexes A, B, C & D” has been created to assist in completing the annexes. 

Yes. When SNPF CF are deployed to a special duty area, they would be considered ‘’personnel serving in a special duty area” and thus would be entitled to mementos IAW 17c of the DOA. 

CAF members, and as per para 17b of the CDS DOA, with CO authority, DND and Staff of NPF (SNPF) civilians, could be provided with benefits such as eligibility for prizes or “1st free drink” or other items paid by NPP at the Soldiers Appreciation Dinner or similar events.

Note 1: If the civilian meals are paid for or subsidized with NPP and CAF meals are paid by Public this would constitute Alienation of NPP and would require MD NPP approval.

Note 2: Only DND and Staff of NPF (SNPF) civilians are covered under para 17b of the CDS DOA thus payment of any benefits for other civilian employees or contractors would also constitute Alienation of NPP and require MD NPP authority.